Privacy Policy

G4 Coastal | Effective date: October 15, 2026 | Last updated: October 15, 2026

1. Introduction

G4 Coastal (“we,” “us,” or “our”) provides managed legal services, including legal technology consulting, workflow design, document management, and related support. We take the privacy and confidentiality of your information seriously. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit g4coastal.com (the “Site”), contact us, or use our services.

This policy applies to our Site and to information we collect about prospective clients, website visitors, and business contacts. Information we process on behalf of clients while delivering our services is governed by the applicable engagement agreement and data processing terms, which take precedence over this policy where they differ.

2. Information We Collect

Information you provide to us. This may include your name, job title, employer, email address, phone number, mailing address, and any details you share when you complete a contact form, request a consultation, subscribe to updates, apply for a position, or correspond with us.

Information collected automatically. When you visit the Site, we and our service providers may collect your IP address, browser type, device information, operating system, referring URLs, pages viewed, and the date and time of your visit. This is collected through cookies and similar technologies (see Section 6).

Information from third parties. We may receive business contact information from publicly available sources, professional networks, referral partners, or marketing providers.

Client matter data. In the course of providing managed services, we may handle documents, data, and communications that contain personal or confidential information on behalf of our clients. We process this information only as directed by the client and as described in our engagement agreement.

3. How We Use Information

We use personal information to:

  • Respond to inquiries and provide requested information or services
  • Deliver, manage, and improve our services and the Site
  • Communicate with you about engagements, updates, and administrative matters
  • Send newsletters, insights, or event invitations, where permitted by law and subject to your opt-out rights
  • Analyze Site usage and improve user experience
  • Maintain the security of our systems and prevent fraud or misuse
  • Comply with legal, regulatory, and professional obligations
  • Evaluate job applicants, where applicable

4. Legal Bases for Processing (EEA, UK, and Similar Jurisdictions)

Where data protection laws require a legal basis for processing, we rely on one or more of the following: your consent; performance of a contract or steps taken at your request before entering a contract; our legitimate interests in operating and improving our business (balanced against your rights); and compliance with legal obligations.

5. How We Share Information

We do not sell your personal information. We may share it with:

  • Service providers that help us operate the Site and deliver our services, such as cloud hosting, IT support, analytics, email, and customer relationship management providers, who are bound by confidentiality and data protection obligations
  • Professional advisors such as attorneys, accountants, auditors, and insurers
  • Authorities and other parties when required by law, subpoena, or legal process, or to protect our rights, safety, and property
  • Successors in connection with a merger, acquisition, financing, or sale of assets, subject to appropriate confidentiality protections
  • Others with your consent or at your direction

6. Cookies and Tracking Technologies

We use cookies, pixels, and similar technologies to operate the Site, remember preferences, measure performance, and understand how visitors use our content. Cookies fall into these general categories: strictly necessary, functional, analytics, and marketing (if used).

You can control cookies through your browser settings or our cookie banner or preference tool, where available. Blocking some cookies may affect Site functionality. Some browsers support signals such as Global Privacy Control; where required by law, we honor recognized opt-out preference signals.

7. Data Security

We use administrative, technical, and physical safeguards designed to protect personal information, including encrypted, secure cloud hosting, access controls, and staff confidentiality obligations. No method of transmission or storage is completely secure, so we cannot guarantee absolute security. Please do not send sensitive or privileged information through the Site’s general contact forms. Contact us first to arrange a secure method of transfer.

8. Data Retention

We keep personal information only as long as needed for the purposes described in this policy, to meet legal, accounting, and regulatory requirements, to resolve disputes, and to enforce our agreements. Client matter data is retained and returned or securely destroyed according to the applicable engagement agreement and client instructions.

9. Your Privacy Rights

Depending on where you live, you may have the right to:

  • Access the personal information we hold about you
  • Correct inaccurate or incomplete information
  • Request deletion of your information
  • Restrict or object to certain processing
  • Request a portable copy of your information
  • Withdraw consent at any time, where processing is based on consent
  • Opt out of marketing communications, the sale or sharing of personal information (we do not sell personal information), and targeted advertising
  • Not be discriminated against for exercising your rights

To exercise these rights, contact us using the details in Section 13. We may need to verify your identity before responding. You may also have the right to lodge a complaint with your local data protection authority.

Note for clients’ data subjects: If your information is in our possession because you are connected to a matter handled for one of our clients, please direct your request to that client, as we act on their behalf.

10. International Data Transfers

We may process and store information in the United States and other countries where we or our service providers operate. Where required, we use appropriate safeguards for cross-border transfers, such as standard contractual clauses or other lawful transfer mechanisms.

11. Children’s Privacy

Our Site and services are intended for business audiences and are not directed to individuals under 16. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us and we will delete it.

12. Third-Party Links

The Site may link to third-party websites or services. We are not responsible for their privacy practices, and we encourage you to review their policies.

13. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date above and, where required, provide additional notice. Your continued use of the Site after changes take effect means you accept the updated policy.

14. Contact Us

If you have questions about this Privacy Policy or want to exercise your privacy rights, contact us:

Email: [email protected] Phone: (917) 243-2473

Disclaimer: This template is provided for general informational purposes and does not constitute legal advice. Privacy laws vary by jurisdiction and change frequently. Review with counsel to confirm it fits your actual data practices, including any state-specific (e.g., CCPA/CPRA), GDPR, or professional-responsibility requirements.